Project Manager

Project managers plan, control, and evaluate individual projects. Their goal is a reliable project plan that makes dates, tasks, resource demand, progress, and deviations understandable.

In Rillsoft Project, project managers mainly work with the Gantt chart, tasks, subprojects, dependencies, resource demand, employee assignment, baselines, and target/actual comparison.

Gantt chart for schedule and tasks

Typical Tasks

  • build the project structure

  • plan and link tasks

  • evaluate critical path and float

  • clarify resource demand by professional qualification

  • assign employees directly or after capacity balancing

  • record progress

  • evaluate target/actual comparison

  • prepare a status report

Working Path for Project Managers

  1. Build the project plan

    Start with project structure, subprojects, tasks, milestones, and dependencies. A project can only be controlled reliably when the scheduling logic is technically correct.

    Select dependency type for tasks

  2. Clarify resource demand

    First plan which professional qualifications are needed. This prevents individual employees from being committed too early.

    Plan role-based resource demand in the task

  3. Check capacity

    Check whether the resource supply from the resource pool matches the planned demand. For larger projects or scarce employees, perform capacity balancing before binding assignment.

    Employee capacity balancing for project managers

  4. Assign employees

    Assign employees directly when team and project are manageable. Use assignment after capacity balancing when several employees, working times, absences, or several projects are relevant.

    Assign employees in the task

  5. Control progress

    Save a baseline, record progress, and check deviations with target/actual comparison.

    Target/actual comparison for tasks

Important Views

  • Gantt chart for schedule, tasks, and dependencies

  • network diagram for logical dependencies

  • employee capacity balancing for bottlenecks and free capacity

  • employee view for concrete employee assignment

  • target/actual comparison for schedule, effort, and cost deviations

  • project information for late activities, overloaded resources, and unassigned resources

Decisions

Situation

Decision

Project is new or unstructured

Stabilize project structure and scheduling logic first.

Demand is clear, employees are not yet fixed

Plan roles or professional qualifications.

Employees are scarce

Perform capacity balancing before binding assignment.

Project is already running

Use baseline, progress, and target/actual comparison.

Finish date is at risk

Check critical path, resources, and deviations together.